Access and Password Security

🔒 Secure Access and Password Protection in Healthcare

Accessing and managing patient data securely is a critical responsibility in health and social care. Following clear rules for password safety and mobile device security protects sensitive information, ensures legal compliance, and upholds public trust.

🛡️ The 7 Golden Rules of Password Security

1. Only use your own user account – Never share login credentials or use another person’s access.
2. Never let others use your account – You are accountable for any activity under your login.
3. Create a strong password – Combine uppercase, lowercase, numbers, and symbols for maximum protection.
4. Keep passwords confidential – Do not share your password with anyone, no matter the reason.
5. Never write down your password – If forgotten, use the official reset process. Avoid storing it in phones or notebooks.
6. Use different passwords for each system – Re-using passwords across platforms increases security risks.
7. Enable two-factor authentication (2FA) wherever available – This provides an additional layer of security.

📱 Safe Use of PDAs and Mobile Devices

• Never leave PDAs unattended in public areas or inside vehicles.
• Always lock devices away securely when not in use.
• Do not store patient data on mobile devices unless officially authorised.
• Never install unauthorised software – Use only approved apps and updates from your employer or IT team.
• Do not allow others to use your PDA – Even briefly.
• Never share information accessed through your PDA – Including screenshots, notes, or emails.

By following these best practices, we maintain the integrity of our digital systems, protect patient confidentiality, and avoid serious data breaches or legal consequences.